Custom Categories and Rates

So what if your case is not exactly as straight-forward as following the rates established by the IRS (US government)?

There is no need to worry! MileWiz is designed to be flexible enough to cover all cases related to mileage tracking and reimbursements.

We will take a look at these use cases:

Driving in a country other than the USA
Driving in a country not supported by MileWiz
Employer reimbursing at a different than standard rate
Setting up your custom rates

If we don’t cover your case, please don’t hesitate to contact us.

Using the standard rate

MileWiz readily supports the latest mileage rates for these countries:

If you don’t see your country in the list, you can contact us and we will add it.

Living in a different country

If you are living in a country that we don’t support, please make sure that you first set the units correctly.

Step 1️⃣Check if your currency is correct.
Go to MileWiz > Settings > General and set the currency correctly if it is not.

Step 2️⃣Check if your units are set correctly. Miles or Kilometers?
Again MileWiz > Settings > General > pick the option that applies for you when it comes to Units.

Step 3️⃣Set the units of your vehicle.
Go to MileWiz > Settings > Vehicle and change the units of the vehicle you will be using. While you are here, you may also want to set it up correctly.

Setting up custom mileage categories and rates

You need to setup custom categories and rates if you:

live in a country that we don’t readily support;
use non-standard rates for mileage reimbursement.

If you do not have any categorized trips yet, you can simply delete the categories that you don’t need and create new ones.

If you already have detected and categorized trips, and you do not wish to lose that information, you can edit your existing set of categories. Go to MileWiz > Settings > Categories and select any category you wish to change.

Obviously you can change the category name and icon. But more importantly, you can remove all current Tax Deductions using a swipe to the left gesture. This reveals a delete button - simply tap on it and the tax deduction will be deleted.

When all current deductions have been deleted, you can start creating new ones. Depending on your case, this could be very simple or require a lot of effort. We’ll start simply.

Flat mileage rate for employer reimbursements

Press Add Tax Deduction at the bottom of the Edit category view.

Then simply set the amount and press Done.

All existing and future trips will now use the rate you just set.

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More complex cases

Multiple vehicles - if you are driving multiple vehicles and you want to set a different rate for them, you can utilize the vehicle type and max engine size properties. You would need to create a separate tax deduction for each vehicle type / engine size.

Tier rates - if you need to set up a certain rate up to a certain mileage limit and then another mileage rate, utilize the mileage limit property. You would need to create a separate tax deduction for each tier.

Mixed - in some cases you would need both different vehicles and different tiers. Unfortunately, that means you would need to create a tax deduction for each vehicle type and tier. If you have motorcycles with 2 engine sizes and automobile with 3 engine sized (total of 5 vehicles) and you need to set yourself up for 3 tiers, then you will need to create 15 tax deductions. Luckily, that’s not a common case scenario, so most likely you would need something much more simple.

Still not clear? Contact us and we will help you with your setup.